How To Prepare In Advance For Protecting Your Digital Assets as an organization?

Protecting Your Digital Assets as an organization

It is often said that precaution is better than cure, which couldn’t be more true! You must plan to ensure security when it comes to sensitive data or critical digital assets. In our progressively digital environment, the average person is said to have over 25 distinct internet logins, which is likely vastly overstated, particularly for wealthy investors.

However, many people are unaware of the magnitude and complexity of online assets and data. As a result, most people do not preserve their assets sufficiently throughout their lifetimes, much alone prepare for their successful administration, preservation, or eventual transfer after mortality or incapacity.

Because the internet world is a relatively recent phenomenon, present legislation is fast evolving to handle the challenges of digital asset protection. You must understand the importance of protecting your digital assets and constantly monitoring or refreshing your estate strategy to ensure they follow your preferences and current regulations.

What is digital asset protection?

Most people account for traditional assets while planning for their future but disregard intangible assets such as social media, online documents, pictures, etc. Any organization stores a lot of information digitally. Which, if fallen into the wrong hands, can be very dangerous. A data breach could release data such as client credit card numbers, sensitive documents, addresses, etc. 

Therefore, planning for digital assets helps your organization to avoid a lawsuit. Every organization must have a process to ensure its digital data is secure. Digital asset management enables organizations to search and access documents while keeping their data secure. It can be pretty difficult to strike a balance between your digital assets as recognizing digital assets is a complex process. 

Given the complexities of most people’s digital lives, it might not be easy to recognize all digital assets entirely and accurately without the owner’s meticulous management and communication in preparation. Even if all digital assets are identified, the next problem is to provide the information required to access them. While passwords and authentication services are critical for securing digital assets, they are also the primary barrier to access for a trustee or loved one.

How do you protect digital assets?

Digital assets, as well as the regulations controlling access to them if someone dies or is incapacity, are continually developing. Although not all states have approved a copy of RUFADAA guidelines, it has swiftly expanded across the country, with two-thirds of US states implementing or being considered as early as 2017. 

All parties concerned are encouraged by the widespread adoption of these laws. Businesses may find it challenging to adequately plan for handling their digital assets because of inconsistency and ambiguity from state to state. Awareness, preparedness, and expert counsel are the most effective weapons available to assist you in preserving your online riches. 

The effort and mindfulness you put into it will be essential, especially considering that digital assets will likely become a more prominent component of your wealth in the coming years. Adopting these solutions will undoubtedly assist you in reducing the possibility of human error while safeguarding your data to avoid cyber-attacks or satisfy compliance requirements. Nevertheless, for the modern corporation, this isn’t a one-time effort. Data protection is a journey instead of a destination in a world where data is constantly generated and consumed.

Why Are Digital Assets Important?

Although all digital assets offer value, not all of them are valued equally. In reality, some critical digital assets are incomparable, with a monetary worth significantly beyond the cost of production. Digital assets are the assets that belong to you that live online. These could include pictures, digital media, social media accounts, applications, emails, etc. Your digital assets are of great value and hold much information about you. 

Only by using an effective digital data system for asset management can the procedure of securing your assets be most successful. While most individuals have built some system for conserving and maintaining digital assets, traditional file folder methods are no longer appropriate for organizing the vast majority of digital assets that most people handle today. Most people devote significant time, energy, and other tools to developing digital assets

Nevertheless, the only way for such assets to retain their worth is for their loved ones to be able to swiftly and readily access the digital assets they require. If you’re wasting time looking for vital digital assets, or if your team is trying to handle an ever-increasing collection of files with varied rights and formats, it’s time to think about digital asset protection measures.

How Can I Protect My Company's Digital Assets?

Protect My Company's Digital Assets

Building a diverse range of digital assets is critical for expanding your digital presence and competing for clients in the local market. Because digital assets help you establish brand recognition, items such as a corporate logo and advertising photos are vital for visualizing your products or services. You must have a solid digital strategy to interact with certain audiences and boost your online presence. You must also select the appropriate digital assets for your business and demographic, whether you are focused on blogging, growing your Instagram, or an email campaign.

Almost everything you do to manage and develop your company is now online, from online marketing campaigns or your official company website to company operations and guidelines on Google Drive. These digital assets are critical components of your organization, and you don’t want everybody to have access to them. 

Therefore, you must be concerned about securing this important digital information from cybercriminals and your staff. Businesses’ compliance risk has increased as a result of the cyberattack landscape. As businesses integrate new digital projects and assets, their attack surface grows. That is why understanding digital asset security is vital

List All of Your Digital Assets

The first thing you must do is get a complete understanding of the assets you own. Some digital assets examples are websites, social media, pictures, emails, and other intellectual property. Therefore, recognize everything that needs to be covered before you proceed further. Ways to protect digital assets are listed below.

Establish Ownership and Value

A baseline valuation is vital for your company to protect the cyber assets. You should get legal help, establish the ownership of all the assets, and evaluate their value. Although the ownership and value may change, you must establish a starting point. If the ownership of a digital asset is uncertain, problems may emerge if the owner dies or an employee wishes to utilize content that he or she generated. It is critical to generate internal paperwork for electronic asset ownership and to register digital content to safeguard your intellectual property rights.

Limit Access and Follow Best Practices

Not everybody in your organization needs complete access to all of your digital content and apps. A good preventative measure when asset planning is to limit access to crucial assets to people who need to use them. This measure would reduce the risk of loss or theft. Adding some authorization to access these assets, such as using passwords, would reduce the susceptibility to cyber-attacks or other threats. 

Use Protective Agreements

Formal agreements are an excellent way to protect the cyber assets in an organization. It adds a layer of security and determines who has access to certain assets and who doesn’t. Non-disclosure agreements are an excellent way to get employees to commit to confidentiality. Non-disclosure agreements (NDAs) are pretty typical for businesses, but advances in the digital world need additional requirements in these contracts. Make it explicit in NDAs that if proprietary digital goods or data are shared or claimed by an individual, there may be legal implications.

Register Ownership

You can register digital assets officially to establish their ownership. Organizations must copyright the data on their digital platforms, such as pictures, articles, artwork, etc. Trademarks can be registered with the US Patent as well as the Trademark Office. However, while you cannot patent the domain address for your firm’s website, you can incorporate it into your comprehensive trademark registration.


Digital asset planning is one of the most crucial aspects an organization must plan for. Most of the administrative work as well as marketing is done digitally. That is where Clocr steps in. Emergency planning is the key to avoiding any threats to which your assets might be susceptible. 

The challenge for businesses is to decrease the risks associated with data exposure by focusing on the relevant data, using the right people, and implementing the right technology. Therefore, creating a will or using a digital vault for your digital assets is vital to safeguard your company. Unlock safety today and secure your digital assets with Clocr by choosing a range of services to keep your assets secure.