Cyber Security Awareness Month: How to safeguard your important online documents and accounts?

Cyber Security Awareness Month

October is Cyber Security Awareness Month

Cyber Security Awareness Month is an internationally recognized campaign held each October to generate awareness about the importance of cyber security. 

The theme for Cyber Security Awareness Month, 2021 is Do Your Part. Be Cyber Smart.

Do you own social media profiles, email accounts, online shopping and subscription accounts? If yes, then you would take maximum security measures to safeguard these online accounts, wouldn’t you? 

Experts suggest changing passwords every three months. Also, we are often told not to keep the same password for all our accounts. While some follow these guidelines, some do not. 

The problem with having different passwords for different accounts in the era of digitization is, remembering them. If you have 5 social media profiles, 3 email accounts and multiple online shopping accounts, how would you remember passwords for each one of these accounts?

It is not a good practice to write down your user ids and passwords to all your online accounts on a piece of paper. Neither is it a good practice to keep the same password for all your accounts. So what do you do?

How to safeguard your online accounts?

Password Manager is a computer program that allows you to store, generate and manage passwords for local applications and online services. A Password Management Tool works on the principle of a Master Password – the only password you will have to remember to login to your Password Manager. This password gives you access to all of your other passwords/accounts.

Some password managers are heavily encrypted, thus guaranteeing utmost security to your sensitive information. You might ask: Why use a Password Manager when I can store all my login information onto a file and store it in my computer?

We have seen malware attacks in the past few years. Computers have been targeted and unless a certain amount of money is paid, data is withheld. Hence, it is always suggested to use a Password Manager than store passwords onto a file in your computer. Some Password Managers also use two-factor authentication. This means every time you try to login to the password manager, a unique one-time-verification-code is sent to your mobile number. To complete the login process, you will have to enter the one-time-code within a stipulated period of time (after which, the code becomes inactive.)

What happens to online accounts of the deceased?

With the advent of the digital revolution, online accounts owned by an individual have increased exponentially. From checking daily news to weather reports to shopping and dating, most of our daily habits or routines have now gone ‘digital.’

There are a lot of lingering concerns over who owns a deceased owner’s online accounts? Deceased heirs might have the necessary information required to access their loved one’s accounts but they do not have any legal authority to do so, especially when the website’s Terms of Service do not permit a transfer of account. 

Heirs could be found guilty of ‘hacking’ their deceased family member’s online account, even if it was the individual’s dying wish. 

Oftentimes, accounts of a deceased user are left unattended. Some of these accounts might hold a sentimental or financial value. For example, a deceased social media influencer’s account might have monetary value. In addition to sentimental or financial values, these accounts have nobody to manage them – thus putting security at risk. If targeted by a hacker, the family members will not have a way to safeguard their deceased loved one’s account. 

How to safeguard your Digital Assets?

The best way to safeguard your Digital Assets is to create a Digital Estate Plan. A Digital Estate Plan is nothing but an Estate Plan exclusive to your Digital Assets. 

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How to create a Digital Estate Plan? 

Benefits of creating a Digital Estate Plan

The first step in creating a Digital Estate Plan involves listing down all your online accounts and the devices you use to access these accounts. Together, these are called Digital Assets. The next step is to leave instructions as to what must happen to these accounts after you pass away. 

Some organizations such as Facebook, Google and Instagram have made provisions to manage a deceased user’s accounts. But, in order to use these provisions, the account user would have to enable the memorialize or legacy contact options beforehand (i.e.: enable this option when alive.)

Have a look at Facebook’s Legacy policies for more details.

Once you leave instructions as to what must happen to your online accounts, you will have to appoint a Digital Executor to make sure your instructions are handled correctly. The last step of creating a Digital Estate Plan would be to talk to your lawyer and get your Digital Estate Plan authorized in writing. 

Clocr provides Digital Estate and Digital Vault solutions. Our Digital Vault has highly-encrypted patent-pending security features to ensure utmost security to your important and sensitive data. You can use our Digital Vault to store your important documents such as Estate Planning papers, professional certificates, list of passwords, family photos and much more. With our Digital Estate Solutions, you can create an Estate Plan for your Digital Assets in minutes. 

Sign up with Clocr today and get all the help you need in creating your first Digital Estate Plan or storing your sensitive information in our highly-secure Digital Vault. 

For this year’s Cyber Security Awareness Month, Do Your Part, Be Cyber Smart and safeguard your important documents and sensitive day by signing up with Clocr.